Location

US-CA-Commerce

ID

2023-24019

Type

Regular Full-Time

Category

Corporate- Other

Support senior leader in all day to day operations to ensure execution of all operational and strategic initiatives.

Required Duties

• Effectively manage, coordinate and organize daily and recurring activities of the executive.
• Assist executive in preparation and execution of meetings, company documents and presentations.
• Attend to all incoming communications including phone calls and emails from suppliers, customers and industry contacts
• Review and route corporate documents, records, and reports
• Manage all scheduling matters, travel arrangements and expense reimbursement matters for the executive.
• Effectively and professionally interact and correspond with all levels of the organization and external contacts.
• Manage  requests for donations including: scanning and presenting all requests, securing product delivery and coordination with event, coordinating branding signage, recap materials and presentations and managing budget reconciliation
• Meeting organization - securing meeting rooms, handle all meeting needs, manage video conferencing, create agendas, etc.
• Schedule and coordinate events as needed.

Must be able to:

• Ability to maintain complete confidentiality and handle information in a professional manner
• Demonstrate excellent communication skills (verbal, written and listening)
• Demonstrate and exhibit high levels of professionalism
• Demonstrate sound judgment and problem solving skills
• Attention to detail and ability to multi-task
• Interact positively with internal and external individuals

Required Skills:

• College Degree preferred along with 5+ years of executive administrative experience
• Professional Administrative Certification preferred: CPS, CAP
• Knowledge of industry, market trends and competition is an asset
• Excellent MS Office skills